How to set up an accrual leave policy.
What is Accrued Leave?
Accrued leave is when employee leave days accumulate over time and are added to their balance in accordance with the pay period (ie. at the completion of every month).
For example, if your policy for vacation leave is 24 days every year, employees will earn a total of 2 days every month, so, at the end of month 6, they would have accrued 12 days of their total entitlement of 24 days.
The formula for calculating accrued days per month = Total number of days per year / 12
How does it work on Bayzat?
We automatically calculate how much leave has been accrued for each employee. All employees will have visibility as to how much time off they've accrued at the time of submitting each leave request.
Steps to set up an accrual leave policy:
Step 1
Under Settings > Leaves > Leave Policies > Click on Add New to fill in the details and rules of your new leave policy.
Step 2
Insert the Name and description of the Leave policy, Select Paid or Unpaid type, Allowance Type, and choose leave definition - Working or Calendar days.
In the new enhancement, you can now set up conditional leave allowance based on their probation or tenure in the organization.
Enabling the toggle allows setting different conditions to be applied to automatically update the leave allowances based on those conditions.
At this step, you can enable the accrual of allowances for each condition. Once you've entered the number of days for the leave allowance condition, the system provides the breakdown per month.
Note: The number of days set here can be changed at the employee level by updating this in their Time Off tab.
Additional customization:
- Enable negative balances if you want employees to be able to request and use more days than what they have accrued (the maximum being the number of contract days).
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Enable reduced accrual days if you want to pause monthly accrual when employees take leaves from specific leave policies such as unpaid leave.
Click here for automated pausing of leave accrual
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Enable carry forward of days from one cycle to the next if days have not been fully consumed during the cycle
Steps to activate a policy for employees:
Step 1
On an employee profile, under Leaves, scroll right to the specific leave policy you created and click on Setup to confirm the details.
Step 2
Once you've set up the policy, both Admin and Employee will see the Available Balance with further details as of the current date by clicking on the information symbol as shown below.
