Leave Salary Transactions

You can submit or view the approved requests calculation of employees' leave salary in two different scenarios and submit the transaction:

1. Employee receiving the leave salary in the current month of their requested leave date.
2. Employee receiving the leave salary in a different month other than their requested leave date.

Let's look into both scenarios 👇

Scenario 1. Employee receiving the leave salary in the current month of their requested leave date.

Let us consider the following example for the first scenario:

An employee is going on leave from 16th April to 30 April. If the leave salary is added to the payroll table in April then their pay profile will reflect as below:

Basic salary and allowances will be prorated for the period from 1st to 15th April and remarks will be added to it.

Leave salary will be added as an addition based on the leave period i.e. 16th to 30th April which will also be mentioned in the remarks.

Other considerations:

There may be a different salary calculation here which could be due to:

• Different working day settings for leave salary calculation such as Working days or Custom days.
• Allowances not included in leave salary.

Scenario 2. Employee receiving the leave salary in a different month other than their requested leave date.

The employee will be on leave from December 1st to December 15th, however, the payroll manager plans to disburse their leave salary within the current pay cycle in October.

A. When the October payroll is updated with the leave salary, the employee's pay record will show that they received payment for their December leave, along with a note specifying the dates of their leave from December 1st to December 15th.

• They will receive their full salary for October.
• Leave salary will be added as an Adjustment> Addition.

B. During November, the employee will receive their complete monthly salary.

C. In December, the employee's salary will be adjusted automatically to account for the advance payment made in October. This adjustment will be prorated for the period from December 16th to December 31st.

If the leave period spans across two pay cycles, such as from December 15th to February 15th, and the employee is receiving their leave salary in the November pay cycle, the payment will be adjusted accordingly i.e.

• The employee will receive a prorated salary covering the period from December 1st to December 15th.
• The employee will not receive the salary for January.
• The employee will receive a prorated salary for the period of February 16th to February 28th.

Submitting a leave salary transaction from the Payroll Table
Super Admins / Payroll table managers or Transaction managers can filter employees by “leave salary” to submit transactions for specific employees.

Leave Salary SIF file creation for WPS
When employees take paid leave in a certain month, Super admins can now access an additional file called the Variable Pay File (VPF) alongside the usual Default SIF. This VPF contains details about the leave salary, which helps admins manage payment more efficiently. The Default SIF still holds crucial information for regular payroll duties and complements the new VPF, creating a more comprehensive payroll management system.