Welcome to our guide on filling in the Attendance Data in Bayzat's Onboarding Spreadsheet. This article is designed to help you accurately set up and manage employee attendance within the platform. We'll explore how to handle static shifts and effective shift scheduling strategies. Let's dive in.
Bayzat App vs. Biometric Machine Tracking
Bayzat offers two primary methods for attendance tracking: the Bayzat App and Biometric Machines. Each has unique features:
Using the Bayzat App for Attendance Tracking
- Geo-fencing Technology: Utilizes GPS to verify employee presence within a predefined location.
- Mobile Accessibility: Allows employees to check in/out directly from their smartphones.
- Real-time Data: Provides immediate access to attendance data for management.
- Break Tracking: Employees can record their breaks, ensuring accurate work hour tracking.
- Notifications and Reminders: Facilitates timely attendance with automated alerts.
Features of Biometric Machine Attendance Tracking
- Biometric Verification: Uses biological traits for employee authentication, reducing buddy punching.
- Fixed Location: Requires physical presence at specific workplace entry points.
- Hardware Dependency: Involves ongoing maintenance of physical devices.
- Limited Mobility: Not suitable for remote or off-site attendance tracking.
- Lack of Real-time Alerts: Typically does not offer immediate notifications or communication features.
Choosing the Right Method
Consider factors like workforce size, location flexibility, budget, and system integration needs when selecting your attendance tracking method.
Biometric Integration Options
For Biometric system users, choose the right integration option:
- API Integration: Requires in-house developer expertise for secure data exchange.
- CAMS Integration: Involves a third-party company for web API integrations, suitable for businesses without an in-house development team.
- External Vendor Integration: Ideal for businesses preferring external expertise in managing integration services.
Setting Up Your Attendance System
Static Shifts vs. Shift Scheduler
- Static Shifts: Fixed schedules with set start and end times, ideal for routine operations.
- Shift Scheduler: Dynamic scheduling for fluctuating business demands and diverse shift patterns.
Step-by-Step Setup
- Create Work Timing: Define shift times and enable the 'Out of Office' feature for remote attendance tracking. Input total break time for precise work hour calculations.
- Create Work Week: Specify the start and end days of your work week.
- Create Offices: Input office or branch names with location links for accurate tracking.
- Set up Work Centers: Organize your workforce for varying scheduling needs. Assign managers or schedulers to oversee employee groups effectively.
Assigning Employees
Employee names are automatically populated from the Employee Records page. For each employee, match their details with the correct 'Office,' 'Work Timing,' 'Work Week,' and 'Work Center' using the dropdown lists provided.
For additional help and a comprehensive visual tutorial, please view our Attendance Information Tutorial Video. Our devoted implementation specialist team is also ready to offer tailored assistance.