After completing the KYB and successfully registering your account for corporate cards you can manage your corporate card expenses from "Expense Overview".
The expense overview page is a central hub for managing your expenses. It provides a quick overview of your spending, including your total balance, active cards, and pending transactions. You can also use the expense overview page to add funds to your wallet, view your top-up history, and set low-balance reminders.
Add funds to the wallet
The Available Wallet Balance represents the cumulative funds allocated for the utilization of corporate cards. You can add funds to this wallet by transferring the money from the bank registered during the KYB process and submitting the verification receipt to Bayzat.
You can also "Unload Money" by clicking on the three-dot menu beside "Add Funds to Wallet" to initiate the process.
Along with Adding funds, you can also view:
Active Corporate Cards: The Active Expense Cards section provides an overview of the total number of currently active cards for the company.
Create New Corporate Card: Clicking on the "Create New Expense Card" will direct you to the initial page of the expense card creation process.
Work Expenses Pending Review: The Transactions Pending Review section displays the total count of transactions awaiting approval or rejection. These transactions include both corporate card expenses and reimbursement requests for which the user has uploaded receipts. You can learn more by visiting Expense Transactions. (hyperlink)
Recent Card Transactions: This section is designed to present all company expenses in reverse chronological order, meaning the most recent transactions will be displayed at the top of the list.
On each page, you will be able to view six transactions, providing a clear overview of recent spending. To access older transactions, pagination functionality is available, allowing you to navigate through previous pages and review historical expense records.
Furthermore, the Expense Overview section also lets you download reports like:
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All Corporate Card Transactions- Click on the "Download" button below the All Expense Card Transactions to download all company expenses in Excel format. The Excel file will include fields such as Cardholder, Purpose, Last 4 Digits of the Card, Card Type, Merchant, Category, Date and Time of Authorization, Transaction Status, Transaction Amount, Transaction Currency, Exchange Rate, Billing Amount, and Billing Currency.
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Wallet Top-Up- Click on the "Download" button below the Wallet Top-Up section to download the wallet top-up history. The Excel file will include the following fields: Date of Top-up, Status (either Pending or Completed), Amount of Top-up, and Top-up Type (Credit or Debit).
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General Ledger- Click on the "Download" button below the General Ledger section to download the General Ledger in Excel format.
The Excel file will contain the following fields:
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Date: The date of the transaction, which varies depending on the type of transaction (expense, top-up, refund, or adjustment).
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Type: Indicates the type of transaction (debit for expenses, credit for top-ups and refunds, debit or credit for adjustments).
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Ledger Type: Identifies the type of ledger entry (expense, top-up, refund, or adjustment).
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Cardholder: The person associated with the card used for the transaction.
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Expense Card: A combination of the purpose, last 4 digits of the card, and card type associated with the expense.
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Merchant: The merchant from whom the expense was made.
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Amount: The transaction amount, which varies depending on the transaction type (settled expense amount, top-up amount, refund amount, or adjustment amount).
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Cash Balance: Reflects the current wallet balance after the transaction has been processed.
By downloading this Excel file, you will have access to the detailed General Ledger information, allowing you to review and analyze your transactions in a convenient format.
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